B2. Why Are the Code Numbers for my Contact Entries Not Unique?

timeSensor LEGAL uses two types of numbering for contact records:

  • the record ID
  • the address code

The record ID is managed by timeSensor LEGAL and attributed continuously. It is unique and unchangeable. All internal connections in the database use the record ID. You will find the record ID in the dossier, displayed in a small blue box at the bottom left of the window.

The last two digits of the record ID (here, "00") refer to the entity. If timeSensor LEGAL is managing several entities, record IDs of the first entity will end with "00", of the second with "10" and so forth. For example, the record ID "123-10" means that the record was added to the entity #2.

The address code is also used for numbering. The address code numbers are not necessarily unique and may be changed manually. Address codes can be used to keep old numbering after migration, or to bring together related records with the same code.

 

If you add staff to a company using the assistant, the system will automatically assign the company's address code to the newly added staff. This will make it easier to find addresses related to the company.

The following example shows all staff at the company with the same address code (1). The code may be modified by clicking on the record ID at the bottom left of the dossier while holding down the Alt key. The system will let you enter any address code, which may differ from the record ID.