Update of the 4D database from version 18 to 18.1 LTS
The 4D database, which is the core of timeSensor LEGAL, is being continuously developed. The present build now uses version 18.1 of the database. In multi-user systems, the timeSensor Client is therefore updated when updating to this build. Thanks to various optimizations within the database, the size of the database can be reduced by up to 50% and the working speed can be increased. If you would like to benefit from this, we advise you to reorganize your database.
Over time, databases develop "gaps" (a so-called fragmentation) due to deleted records. This fragmentation has a negative effect on search speed, stability and space consumption. In addition, defective indexes can develop over time due to external disturbances. We therefore recommend having your database reorganized once a year. This service increases the performance and stability of your database. If you have a server maintenance contract, this work is free of charge.
Imputation of retainer invoices
The imputation of advance or partial invoices to invoices is now handled by the accounting system. In the case of an imputation, the imputed amount is first cancelled in accounting, as is any existing value-added tax. The liabilities account defined in your chart of accounts is used for this (e.g. 2020 advances from customers or 2440 transitory items). The cancellation is carried out by posting the gross amount in the debit of the revenue account and in the credit of the liability account. After the cancellation transaction, the credited amount is therefore available on the liability account.
Subsequently, the gross amount on the liabilities account is used to balance the invoice.
This detour via the accounting appears more complicated at first glance, but allows complex cases to be depicted:
- Various revenue accounts may have been posted in the retainer invoice - these are all correctly posted back again.
- Different tax rates may have been used in the retainer invoice - these are also posted back again at the original rate and, if necessary, are posted again at a new tax rate in the new invoice (if the VAT rate changes)
- Quota calculations and the module rule-based income distribution are no longer mutually exclusive
These improvements apply to the tax system known as "remuneration collected" (ACTUAL taxation), which is used by most law firms.
The user interface of computer programs needs updating from time to time. We have therefore made some discreet refreshes, as we naturally want to keep up with the times visually as well.
About 30 bug fixes and minor improvements complete this maintenance update.